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3.1. Excel keyboard shortcuts

Excel keyboard shortcuts

This list gives you a glance of (nearly) all shortcut combinations in Excel. Please take the time to read it. I'm sure you'll find many of them useful. There is also a list of the default shortcuts in ASAP Utilities.

Excel shortcuts

Shortcut key	Action	Menu equivalent comments	Version
`Ctrl`+`A`	Select All	None	All
`Ctrl`+`B`	Bold	Format, Cells, Font, Font Style, Bold	All
`Ctrl`+`C`	Copy	Edit, Copy	All
`Ctrl`+`D`	Fill Down	Edit, Fill, Down	All
`Ctrl`+`E`	Flash Fill	Data, Flash Fill	Excel 2019+/365
`Ctrl`+`F`	Find	Edit, Find	All
`Ctrl`+`G`	Goto	Edit, Goto	All
`Ctrl`+`H`	Replace	Edit, Replace	All
`Ctrl`+`I`	Italic	Format, Cells, Font, Font Style, Italic	All
`Ctrl`+`K`	Insert Hyperlink	Insert, Hyperlink	Excel 97/2000+
`Ctrl`+`N`	New Workbook	File, New	All
`Ctrl`+`O`	Open	File, Open	All
`Ctrl`+`P`	Print	File, Print	All
`Ctrl`+`R`	Fill Right	Edit, Fill Right	All
`Ctrl`+`S`	Save	File, Save	All
`Ctrl`+`U`	Underline	Format, Cells, Font, Underline, Single	All
`Ctrl`+`V`	Paste	Edit, Paste	All
`Ctrl W`	Close	File, Close	Excel 97/2000+
`Ctrl`+`X`	Cut	Edit, Cut	All
`Ctrl`+`Y`	Repeat	Edit, Repeat	All
`Ctrl`+`Z`	Undo	Edit, Undo	All
`F1`	Help	Help, Contents and Index	All
`F2`	Edit	None	All
`F3`	Paste Name	Insert, Name, Paste	All
`F4`	Repeat last action	Edit, Repeat. Works while not in Edit mode.	All
`F4`	While typing a formula, switch between absolute/relative refs	None	All
`F5`	Goto	Edit, Goto	All
`F6`	Next Pane	None	All
`F7`	Spell check	Tools, Spelling	All
`F8`	Extend mode	None	All
`F9`	Recalculate all workbooks	Tools, Options, Calculation, Calc Now	All
`F10`	Activate Menubar	N/A	All
`F11`	New Chart	Insert, Chart	All
`F12`	Save As	File, Save As	All
`Ctrl`+`:`	Insert Current Time	None	All
`Ctrl`+`;`	Insert Current Date	None	All
`Ctrl`+`"`	Copy Value from Cell Above	Edit, Paste Special, Value	All
`Ctrl`+`’`	Copy Formula from Cell Above	Edit, Copy	All
`Shift`	Hold down shift for additional functions in Excel’s menu	none	Excel 97/2000+
`Shift`+`F1`	What’s This?	Help, What’s This?	All
`Shift`+`F2`	Edit cell comment	Insert, Edit Comments	All
`Shift`+`F3`	Paste function into formula	Insert, Function	All
`Shift`+`F4`	Find Next	Edit, Find, Find Next	All
`Shift`+`F5`	Find	Edit, Find, Find Next	All
`Shift`+`F6`	Previous Pane	None	All
`Shift`+`F8`	Add to selection	None	All
`Shift`+`F9`	Calculate active worksheet	Tools, Options, Calculation, Calc Sheet	All
`Ctrl`+`Alt`+`F9`	Calculate all worksheets in all open workbooks, regardless of whether they have changed since the last calculation.	None	Excel 97/2000+
`Ctrl`+`Alt`+`Shift`+`F9`	Rechecks dependent formulas and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated.	None	Excel 97/2000+
`Shift`+`F10`	Display shortcut menu	None	All
`Shift`+`F11`	New worksheet	Insert, Worksheet	All
`Shift`+`F12`	Save	File, Save	All
`Ctrl`+`F3`	Define name	Insert, Names, Define	All
`Ctrl`+`F4`	Close	File, Close	All
`Ctrl`+`F5`	XL, Restore window size	Restore	All
`Ctrl`+`F6`	Next workbook window	Window, ...	All
`Shift`+`Ctrl`+`F6`	Previous workbook window	Window, ...	All
`Ctrl`+`F7`	Move window	XL, Move	All
`Ctrl`+`F8`	Resize window	XL, Size	All
`Ctrl`+`F9`	Minimize workbook	XL, Minimize	All
`Ctrl`+`F10`	Maximize or restore window	XL, Maximize	All
`Ctrl`+`F11`	Inset 4.0 Macro sheet	None in Excel 97. In versions prior to 97 - Insert, Macro, 4.0 Macro	All
`Ctrl`+`F12`	File Open	File, Open	All
`Alt`+`F1`	Insert Chart	Insert, Chart...	All
`Alt`+`F2`	Save As	File, Save As	All
`Alt`+`F4`	Exit	File, Exit	All
`Alt`+`F8`	Macro dialog box	Tools, Macro, Macros in Excel 97 Tools,Macros - in earlier versions	Excel 97/2000+
`Alt`+`F11`	Visual Basic Editor	Tools, Macro, Visual Basic Editor	Excel 97/2000+
`Ctrl`+`Shift`+`F3`	Create name by using names of row and column labels	Insert, Name, Create	All
`Ctrl`+`Shift`+`F6`	Previous Window	Window, ...	All
`Ctrl`+`Shift`+`F12`	Print	File, Print	All
`Alt`+`Shift`+`F1`	New worksheet	Insert, Worksheet	All
`Alt`+`Shift`+`F2`	Save	File, Save	All
`Alt`+`=`	AutoSum	No direct equivalent	All
`Ctrl`+`	Toggle Value/Formula display	Tools, Options, View, Formulas	All
`Ctrl`+`Shift`+`A`	Insert argument names into formula	No direct equivalent	All
`Alt`+`Down arrow`	Display AutoComplete list	None	Excel 95
`Alt`+`’`	Format Style dialog box	Format, Style	All
`Ctrl`+`Shift`+`~`	General format	Format, Cells, Number, Category, General	All
`Ctrl`+`Shift`+`!`	Comma format	Format, Cells, Number, Category, Number	All
`Ctrl`+`Shift`+`@`	Time format	Format, Cells, Number, Category, Time	All
`Ctrl`+`Shift`+`#`	Date format	Format, Cells, Number, Category, Date	All
`Ctrl`+`Shift`+`$`	Currency format	Format, Cells, Number, Category, Currency	All
`Ctrl`+`Shift`+`%`	Percent format	Format, Cells, Number, Category, Percentage	All
`Ctrl`+`Shift`+`^`	Exponential format	Format, Cells, Number, Category,	All
`Ctrl`+`Shift`+`&`	Place outline border around selected cells	Format, Cells, Border	All
`Ctrl`+`Shift`+`_`	Remove outline border	Format, Cells, Border	All
`Ctrl`+`Shift`+`*`	Select the current region around the active cell. In a PivotTable report, select the entire PivotTable report.	Edit, Goto, Special, Current Region	All
`Ctrl`+`Shift`+`+`	Insert	Insert, (Rows, Columns, or Cells) Depends on selection	All
`Ctrl`+`-`	Delete	Delete, (Rows, Columns, or Cells) Depends on selection	All
`Ctrl`+`1`	Format cells dialog box	Format, Cells	All
`Ctrl`+`2`	Bold	Format, Cells, Font, Font Style, Bold	All
`Ctrl`+`3`	Italic	Format, Cells, Font, Font Style, Italic	All
`Ctrl`+`4`	Underline	Format, Cells, Font, Font Style, Underline	All
`Ctrl`+`5`	Strikethrough	Format, Cells, Font, Effects, Strikethrough	All
`Ctrl`+`6`	Show/Hide objects	Tools, Options, View, Objects, Show All/Hide	All
`Ctrl`+`7`	Show/Hide Standard toolbar	View, Toolbars, Stardard	All
`Ctrl`+`8`	Toggle Outline symbols	None	All
`Ctrl`+`9`	Hide rows	Format, Row, Hide	All
`Ctrl`+`0`	Hide columns	Format, Column, Hide	All
`Ctrl`+`Shift`+`(`	Unhide rows	Format, Row, Unhide	All
`Ctrl`+`Shift`+`)`	Unhide columns	Format, Column, Unhide	All
`Alt or F10`	Activate the menu	None	All
`Ctrl`+`Tab`	In toolbar: next toolbar In a workbook: activate next workbook	None	Excel 97/2000+
`Shift`+`Ctrl`+`Tab`	In toolbar: previous toolbar In a workbook: activate previous workbook	None	Excel 97/2000+
`Tab`	Next tool	None	Excel 97/2000+
`Shift`+`Tab`	Previous tool	None	Excel 97/2000+
`Enter`	Do the command	None	Excel 97/2000+
`Alt`+`Enter`	Start a new line in the same cell.	None	Excel 97/2000+
`Ctrl`+`Enter`	Fill the selected cell range with the current entry.	None	Excel 97/2000+
`Shift`+`Ctrl`+`F`	Font Drop Down List	Format, Cells, Font	All
`Shift`+`Ctrl`+`F`+`F`	Font tab of Format Cell Dialog box	Format, Cells, Font	Before 97/2000
`Shift`+`Ctrl`+`P`	Point size Drop Down List	Format, Cells, Font	All
`Ctrl`+`Spacebar`	Select the entire column	None	Excel 97/2000+
`Shift`+`Spacebar`	Select the entire row	None	Excel 97/2000+
`CTRL`+`Backspace`	Jump back to the active cell and bring it into view
`CTRL`+`/`	Select the array containing the active cell.
`CTRL`+`SHIFT`+`O`	Select all cells that contain comments.
`CTRL`+`\`	In a selected row, select the cells that don’t match the formula or static value in the active cell.
`CTRL`+`SHIFT`+`\|`	In a selected column, select the cells that don’t match the formula or static value in the active cell.
`CTRL`+`[`	Select all cells directly referenced by formulas in the selection.
`CTRL`+`SHIFT`+`{`	Select all cells directly or indirectly referenced by formulas in the selection.
`CTRL`+`]`	Select cells that contain formulas that directly reference the active cell.
`CTRL`+`SHIFT`+`}`	Select cells that contain formulas that directly or indirectly reference the active cell.
`ALT`+`;`	Select the visible cells in the current selection.
`SHIFT`+`BACKSPACE`	With multiple cells selected, select only the active cell.
`CTRL`+`SHIFT`+`SPACEBAR`	Selects the entire worksheet. If the worksheet contains data, `CTRL`+`SHIFT`+`SPACEBAR` selects the current region. `CTRL`+`SHIFT`+`SPACEBAR` a second time selects the entire worksheet. When an object is selected, `CTRL`+`SHIFT`+`SPACEBAR` selects all objects on a worksheet
`Ctrl`+`Alt`+`L`	Reapply the filter and sort on the current range so that changes you've made are included	Data, Reapply	Excel 2007+
`Ctrl`+`Alt`+`V`	Displays the Paste Special dialog box. Available only after you have cut or copied an object, text, or cell contents on a worksheet or in another program.	Home, Paste, Paste Special...	Excel 2007+

A special thanks goes out to Shane Devenshire who provided most of the shortcuts in this list!

References:

Microsoft Office: Excel shortcut and function keys

Shortcuts for the Visual Basic Editor

Shortcut key	Action	Menu equivalent comments
`F1`	Help	Help
`F2`	View Object Browser	View, Object Browser
`F3`	Find Next
`F4`	Properies Window	View, Properties Window
`F5`	Run Sub/Form or Run Macro	Run, Run Macro
`F6`	Switch Split Windows
`F7`	View Code Window	View, Code
`F8`	Step Into	Debug, Step Into
`F9`	Toggle Breakpoint	Debug, Toggle Breakpoint
`F10`	Activate Menu Bar
`Shift`+`F2`	View definition	View, Definition
`Shift`+`F3`	Find Previous
`Shift`+`F7`	View Object	View, Object
`Shift`+`F8`	Step Over	Debug, Step Over
`Shift`+`F9`	Quick Watch	Debug, Quick Watch
`Shift`+`F10`	Show Right Click Menu
`Ctrl`+`F2`	Focus To Object Box
`Ctrl`+`F4`	Close Window
`Ctrl`+`F8`	Run To Cursor	Debug, Run To Cursor
`Ctrl`+`F10`	Activate Menu Bar
`Alt`+`F4`	Close VBE	File, Close and Return to Microsoft Excel
`Alt`+`F6`	Switch Between Last 2 Windows
`Alt`+`F11`	Return To Application
`Ctrl`+`Shift`+`F2`	Go to last position	View, Last Position
`Ctrl`+`Shift`+`F8`	Step Out	Debug, Step Out
`Ctrl`+`Shift`+`F9`	Clear All Breakpoints	Debug, Clear All Breakpoints
`Insert`	Toggle Insert Mode
`Delete`	Delete	Edit, Clear
`Home`	Move to beginning of line
`End`	Move to end of line
`Page Up`	Page Up
`Page Down`	Page Down
`Left Arrow`	Left
`Right Arrow`	Right
`Up Arrow`	Up
`Down Arrow`	Down
`Tab`	Indent	Edit, Indent
`Enter`	New Line
`BackSpace`	Delete Prev Char
`Shift`+`Insert`	Paste	Edit, Paste
`Shift`+`Home`	Select To Start Of Line
`Shift`+`End`	Select To End Of Line
`Shift`+`Page Up`	Select To Top Of Module
`Shift`+`Page Down`	Select To End Of Module
`Shift`+`Left Arrow`	Extend Selection Left 1 Char
`Shift`+`Right Arrow`	Extend Selection Right 1 Char
`Shift`+`Up Arrow`	Extend Selection Up
`Shift`+`Down Arrow`	Extend Selection Down
`Shift`+`Tab`	Outdent	Edit, Outdent
`Alt`+`Spacebar`	System Menu
`Alt`+`Tab`	Cycle Applications
`Alt`+`BackSpace`	Undo
`Ctrl`+`A`	Select All	Edit, Select All
`Ctrl`+`C`	Copy	Edit, Copy
`Ctrl`+`E`	Export Module	File, Export File
`Ctrl`+`F`	Find	Edit, Find...
`Ctrl`+`G`	Immediate Window	View, Immediate Window
`Ctrl`+`H`	Replace	Edit, Replace...
`Ctrl`+`I`	Turn On Quick Info	Edit, Quikc Info
`Ctrl`+`J`	List Properties/Methods	Edit, List Properties/Methods
`Ctrl`+`L`	Show Call Stack
`Ctrl`+`M`	Import File	File, Import File
`Ctrl`+`N`	New Line
`Ctrl`+`P`	Print	File, Print
`Ctrl`+`R`	Project Explorer	View, Project Explorer
`Ctrl`+`S`	Save	File, Save
`Ctrl`+`T`	Show Available Components	Insert, Components...
`Ctrl`+`V`	Paste	Edit, Paste
`Ctrl`+`X`	Cut	Edit, Cut
`Ctrl`+`Y`	Cut Entire Line
`Ctrl`+`Z`	Undo	Edit, Undo
`Ctrl`+`Insert`	Copy	Edit, Copy
`Ctrl`+`Delete`	Delete To End Of Word
`Ctrl`+`Home`	Top Of Module
`Ctrl`+`End`	End Of Module
`Ctrl`+`Page Up`	Top Of Current Procedure
`Ctrl`+`Page Down`	End Of Current Procedure
`Ctrl`+`Left Arrow`	Move one word to left
`Ctrl`+`Right Arrow`	Move one word to right
`Ctrl`+`Up Arrow`	Previous Procedure
`Ctrl`+`Down Arrow`	Next Procedure
`Ctrl`+`Spacebar`	Complete Word	Edit, Complete Word
`Ctrl`+`Tab`	Cycle Windows
`Ctrl`+`BackSpace`	Delete To Start Of Word
`Ctrl`+`Break/Pause`	Break	Run, Break
`Ctrl`+`Shift`+`I`	Parameter Info	Edit, Parameter Info
`Ctrl`+`Shift`+`J`	List Constants	Edit, List Constants

References:

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3.1. Excel keyboard shortcuts

Excel keyboard shortcuts

Excel shortcuts

References:

Shortcuts for the Visual Basic Editor

References: